Accounts Payable Specialist

Financial Services, Corporate Office in Belmont, F/T (40 hours)

Woodmont Real Estate Services is a premier asset and property management company, we’re proud to offer Northern California over 50 years’ experience managing a diverse portfolio of commercial and multifamily properties. We’re renowned for our hands-on management approach, marketing know-how and in-depth knowledge of submarkets throughout the region. It’s what’s allowed us to create unique strategies that are truly custom to each property.

Our mission is to provide superior service, professionalism and respect to everyone who lives and works at the properties we manage. It’s just one of the many ways we are constantly working to exceed our clients’ expectations.

Woodmont Accounting team is currently seeking an Accounts Payable Specialist who will be primarily responsible for processing and payment of multi-family and commercial property invoices. In this role, the Accounts Payable Specialist will assist the Assistant Controller and take the lead on special projects as assigned by Assistant Controller. We are looking for an A/P professional with proven experience and ambition. The hours of work are Monday through Friday – 40 Hours per week.

Job Functions:

  • Review and approve invoices submitted through the Avid payment system.
  • Process and pay invoices submitted manually by the sites including utility bills, payroll, security deposit refunds, resident referrals, government entity bills, contract invoices, expense reports and petty cash.
  • Review invoices for proper approvals per dollar maximum schedule provided by VP/Controller. Invoices lacking proper approvals should be returned to the property for manager approval.
  • Review every invoice for compliance to Accounts Payable policy and procedures.
  • Route petty cash reimbursements to VP/Controller for approval before paying.
  • Obtain payment approval from accountants.
  • Print checks for any bills submitted through Item 2.
  • Route checks for matching.
  • Obtain second signature on checks exceeding $2,499.
  • Disburse checks.
  • Prepare and maintain Excel spreadsheets for utility import files.
  • File backup to temporary holding files.
  • Research new vendors to ascertain Compliance Depot status before requesting new vendor setup.
  • Research outstanding invoices and respond to inquiries from vendors and property managers.
  • Assist Assistant Controller, Multi-Family in annual preparation of 1099 forms.
  • Special projects as assigned by Assistant Controller.


  • Education/Experience: College Degree preferred or at least 5 years of experience in the field or in a related area.
  • Language Ability: Effective oral and written communication skills with customers, coworkers and management. Ability to read and comprehend reports and invoices. Ability to write basic correspondence.
  • Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • Computer Skills: Must have excellent computer skills including strong knowledge of Microsoft Outlook, Word, Excel. Knowledge of Real Page, MRI, and Yardi or any property management software accounts payable system is helpful, but not required.
  • Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages. Ability to apply concepts such as fractions, percentages, and proportions to practical situations.
  • Certificates, Licenses, Registrations: none required

We Offer:

  • Health benefits including, medical, dental, vision and life insurance. Vacation, sick plans and more!
  • Competitive Salary
  • 401(K) Plan
  • Commuter Benefit
  • Employee Assistance Program (EAP)
  • Team Atmosphere
  • Drug Free workplace

For consideration, please submit your resume by completing the form below or download the application.

Woodmont is an affirmative action, equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, sex, age, creed, ancestry, disability, or any other personal characteristic protected by federal, state or local law.

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